Budgets
About
Expensify’s Budgets feature allows you to:
- Set monthly and yearly budgets
- Track spending across categories and tags on an individual and workspace basis
- Get notified when a budget has met specific thresholds
How-to
Category Budgets
- Navigate to Settings > Group > [Workspace Name] > Categories
- Click the Edit Rules button for the category you want to add a budget to
- Select the Budget tab at the top of the modal that opens
- Click the switch next to Enable Budget
- Once enabled, you will see additional settings to configure:
- Budget frequency: you can select if you want this to be a monthly or a yearly budget
- Total workspace budget: you can enter an amount if you want to set a budget for the entire workspace
- Per individual budget: you can enter an amount if you want to set a budget per person
- Notification threshold - this is the % in which you will be notified as the budgets are hit
Single-level Tag Budgets
- Navigate to Settings > Group > [Workspace Name] > Tags
- Click Edit Budget next to the tag you want to add a budget to
- Click the switch next to Enable Budget
- Once enabled, you will see additional settings to configure:
- Budget frequency: you can select if you want this to be a monthly or a yearly budget
- Total workspace budget: you can enter an amount if you want to set a budget for the entire workspace
- Per individual budget: you can enter an amount if you want to set a budget per person
- Notification threshold - this is the % in which you will be notified as the budgets are hit
Multi-level Tag Budgets
- Navigate to Settings > Group > [Workspace Name] > Tags
- Click the Edit Tags button
- Click the Edit Budget button next to the subtag you want to apply a budget to
- Click the switch next to Enable Budget
- Once enabled, you will see additional settings to configure:
- Budget frequency: you can select if you want this to be a monthly or a yearly budget
- Total workspace budget: you can enter an amount if you want to set a budget for the entire workspace
- Per individual budget: you can enter an amount if you want to set a budget per person
- Notification threshold - this is the % in which you will be notified as the budgets are hit
FAQ
Can I import budgets as a CSV?
At this time, you cannot import budgets via CSV since we don’t import categories or tags from direct accounting integrations.
When will I be notified as a budget is hit?
Notifications are sent twice:
- When your notification threshold is hit (i.e, if you set this as 50%, you’ll be notified when 50% of the budget is met)
- When 100% of the budget is met
How will I be notified when a budget is hit?
A message will be sent in the #admins room of the Workspace.
